Privacy Policy

Last updated: January 2026

This Privacy Policy describes how PowerSmart ("the App") collects, uses, and protects personal data when used by company employees. The App is intended strictly for internal company use.

1. Scope of Application

PowerSmart is an internal enterprise resource planning (ERP) mobile application available on iOS and Android. It is accessible only to authorized company employees. The App is not intended for public use or for children.

2. Data Controller

The data controller is the company operating PowerSmart. For privacy-related inquiries, contact:
Email: team@fidweb.net

3. Personal Data We Process

The App processes the following categories of data:

• Employee identification data (name, email address, phone number)
• Employment-related information (position, department, hierarchy, assigned projects)
• Authentication data (one-time login codes sent via email or phone number)
• Work-related content submitted by employees (daily summaries, comments, uploaded documents and images)
• Task management data, warehouse data, invoices, and internal requests (vacation, sick leave)
• Device and technical data (device type, OS version, app version)
• Approximate or precise location data, where required by specific features
• Usage and diagnostic data (analytics and crash reports)

All employee profile data is pre-existing in the company's internal systems and is not collected from the public.

4. Purpose of Processing

Personal data is processed for the following purposes:

• Providing access to the App and authenticating users
• Managing employee tasks, projects, and internal workflows
• Handling internal requests such as leave and warehouse operations
• Facilitating internal communication and announcements
• Improving performance, stability, and security of the App
• Ensuring compliance with internal policies and legal obligations

5. Legal Basis for Processing (GDPR)

Data processing is based on:

• Performance of an employment contract
• Legitimate interests of the company in operating internal systems
• Compliance with legal obligations under EU law

6. Third-Party Services

The App uses the following third-party services:

• Firebase & Google Analytics – analytics and app performance monitoring
• Sentry – error tracking and crash reporting

These services may collect device and usage data in accordance with their own privacy policies and act as data processors under GDPR.

7. Data Sharing

Personal data is not sold or shared with third parties for marketing purposes. Data is shared only with authorized service providers and internal systems necessary for App functionality.

8. Data Retention

Personal data is retained only for as long as necessary to fulfill its purpose or to comply with legal and internal company requirements.

9. Data Security

Appropriate technical and organizational measures are implemented to protect personal data against unauthorized access, loss, or misuse.

10. User Rights (GDPR)

Employees have the right to:

• Access their personal data
• Request correction of inaccurate data
• Request deletion or restriction of processing where legally applicable
• Object to certain types of processing

Requests can be submitted via the company's internal channels or by contacting team@fidweb.net.

11. Children's Privacy

PowerSmart is not intended for children under the age of 16 and does not knowingly process data of minors.

12. Changes to This Policy

This Privacy Policy may be updated periodically. Employees will be informed of significant changes through internal communication channels.